Please read the following information and FAQs prior to contacting the department.
If your question is not answered on this page, please direct your inquiry to ECE's UG Administrative Assistant. Email is the most efficient method of service. Provide your name, Person/Student ID, Program & level, and the details of your query. Please put the nature of your query in the Subject Line (i.e. "Conflict between * and * "), along with your name & Person ID. Attaching a copy of your Academic Advisement Report or Unofficial Transcript will assist a quick answer. Oftentimes a problem is the result of a failed course, so please inform us if that is the case. All emails will receive an answer as soon as possible.
Whenever referring to a course, please provide the full course catalog number (example: Comp Eng 3DR4).
Whenever providing the name of your Program, include "CoOp", "Society" or "Management" if applicable.
Degree Requirements / Academic Advisement Reports: There are 2 things that assist you obtaining the necessary courses and credits to graduate - your Academic Advisement Report, and the Undergraduate Calendar from the year you started your program (not the current year Calendar). Please ensure you follow those. If you have any concern with your Academic Advisement Report, or need help obtaining your degree requirements, please contact Sally Williams in the Associate Dean of Engineering's office.
If you wish to speak to someone regarding the programs or courses in Elec & Comp Engineering, please contact your Program Advisor for an appointment:
Electrical Engineering Advisors: Dr. Peter Smith , Dr. JK Zhang , Dr. Terry Todd
Computer Engineering Advisors: Fall Term = Dr. Ted Szymanski, Winter Term = Dr. Sorina Dumitrescu
Biomedical Engineering Advisors: Fall Term = Dr. Mike Noseworthy, Winter Term = Dr. Ian Bruce
Enrolling & Schedules: Enrol in June! Look for all of the sections offered by clicking on the "View All" or "Next Page" buttons. If you find that a Required course is full please contact the department immediately!
Conflicts: Check the possibility of getting into a different section to eliminate the conflict. If you have a schedule conflict with 2 Required courses, please contact the department immediately! If you have a conflict involving an Elective, you must find one that fits into your Personal Schedule.
Permission: When permission is required to enroll in a course, it must be obtained from the department that offers the course. Please note that the granting of permission is entirely up to the department that offers the course - your request may be granted or it may be denied. If you are an ECE student wishing to take a course in another department please refer to their website for their process. If anyone wishes permission to take an ECE course, please submit an ECE Permission request package to us using the form at the bottom of this column. Please do not contact the instructor directly.
Prerequisites: If you do not have an academic prerequisite for a course, you may request permission to take the course without the prerequisite. You must justify why you should be allowed to take that course without the required prior knowledge. Please complete the ECE Permission form, following the instructions on the form (do not contact the instructor directly).
Exception: There is one exception to the normal Permission request process - Comp Eng 3DQ5. To request Permission to take this course, please email the instructor directly (firstname.lastname@example.org), explaining your situation. Please attach your unofficial transcript so he can assess your academic background.
4th year individual research project courses (4OH4/4OJ4/4OK4): if you wish to take an individual research project course please submit a Permission request form along with your transcript to the instructor of your choice. The two of you are to discuss the nature of the project and the goals for the course. Once a plan is in place, the instructor will complete the request process. If you meet the eligibility requirements, your request will be fully authorized by the instructor, and submitted to the UG Admin Assistant for uploading. If you are not on the Dean's Honour List, the instructor would need to seek further approval from the Associate Chair of the Department before final processing.
Overloads: If you wish to take more than the maximum number of units in a Term (according to your Academic Advisement Report), you may request an Overload. The ECE Department has a form that is required in addition to the form from the Associate Dean of Engineering's office (forms available at bottom of this column). Overloading is not always permitted - we consider whether it is in your best interest or not.
PROCESSING of requests - the process for obtaining Permissions and Overloads normally takes 2-5 days. In the summer please allow several weeks for processing, as staff and faculty take their vacations during this time. We will process your request as soon as possible. You will receive an email as soon as your request has finished it's process.
Advising forms used in the ECE department:
Permissions Form to obtain Permission for a prerequisite to be waived or consent to take a course
Engineering Permission Form for overload (the ECE Overload Request form below is also required)
ECE Overload Request to be completed in addition to the above Engineering Permission Form when requesting an overload
Course Conflict form - the student is to fill out the top section in full, then obtain authorization from both of the instructors involved. (This can be done in person, or if during summer it can be done by emailing the form to the instructors and requesting that it be returned to the student.) The completed form is then to be submitted to the ECE Dept Office (ITB-A111) for final processing.
Other Engineering Forms
McMaster Student Absence